PLANNING COUNCIL MEMBERSHIP

The Planning Council needs a membership committee and a clear and open nominations process to choose new Planning Council members and to replace members when a member’s term ends or the person resigns. This includes making sure that the Planning Council membership overall and the consumer membership meet the requirements of reflectiveness—having characteristics that reflect the local epidemic in such areas as race, ethnicity, gender, and age, and representation—filling the required membership categories as stated in the legislation.

Reflectiveness refers to a Planning Council’s membership consisting of at least 33 percent HIV+, non-conflicted individuals who receive Part A funded services. (A non-conflicted individual is someone who is not an officer, employee, or consultant to any provider that receives Part A funds)

*Please note that council membership is limited to two representatives from any organization.

Your time on the Council

• Planning Council meetings will be held ten times per year with strict adherence to its planning cycle.
• The length of meetings vary anywhere from one hour to the entire day .
• Members who miss three Planning Council or committee meetings during any calendar year will be removed from the council.
• Membership shall be for two years and shall commence upon the date of  approval. Members may serve consecutive terms if they meet all membership requirements, successfully complete the application and nomination process, and are reappointed.
• No member may hold a voting seat for more than four consecutive years in any six year period, and may not hold a voting seat for more than eight years total.

New Member Application Process

​Join the planning council. Applications available HERE!

Directions:

Please complete the application, and sign the Statement of Member Commitment. Return the completed form to:

Ryan White Office

54 Meadow Street, 9th Floor

New Haven, CT 06519

ph: 877-336-5503

Email: seaburg@collaborativeresearch.us

• All information in this application is confidential. Terms for Planning Council members are for two years, with a maximum of three term limit.
• Once received, your application will be reviewed to ensure it is complete. We will contact you to confirm we have received it.
• Your application will then be added to the pool of applications for the Membership and Nominations Committee to review.
• At each monthly Membership and Nominations Committee meeting, the membership profile of the Planning Council is reviewed. If new members are needed, the committee will review all of the current applications.
• If your application is chosen, you will be contacted to confirm that you wish to participate. If you agree, you will be recommended for interview with the Membership and Nominations Committee, and if approved, will be forwarded to the Mayor of the City of New Haven for appointment. Generally, it will take about a month for the Mayor’s Office to consider your appointment. You will also be encouraged to begin taking part in Planning Council activities.
• If we do not choose your application right away, don’t worry! New members are appointed as people leave the Council, so sometimes it can take a while. We will keep your application active for future membership reviews, and we will keep you informed of the status of your application. In the meantime, you are welcome to join a committee, and take part in any of our meetings as a member of the public.

If you have any questions or need more information please contact Sara Seaburg

Email: seaburg@collaborativeresearch.us

The New Haven/Fairfield Counties Ryan White Part A Planning Council is a federally mandated community group appointed by the Mayor of the City of New Haven.

• Planning Council Representation

  The Council shall consist of a maximum of forty-five (45) members.

  The Council shall have representatives from following groups:

  • Health-care providers(including federally-qualified health centers)
  • Community-based organizations serving affected populations and AIDS-service organizations
  • Social-service providers, including housing and homeless-services providers
  • Mental-health providers
  • Substance-abuse providers
  • Local public health agencies
  • Hospital planning agencies or health-care planning agencies
  • Affected communities, including individuals with HIV disease or AIDS, and historically under-served groups and subpopulations
  • Non-elected community leaders
  • State Medicaid agency
  • State agency administering the Part B program
  • Modernization Act grantees under Part C
  • Modernization Act grantees under section 2671 which provide coordinated services and access to research for women, infants, children or youth (including Part D); or, if none exists, representatives of organizations with a history of serving children, youth, and families living with HIV/AIDS and operating in the EMA
  • Grantees under other Federal HIV/AIDS programs, including HIV/AIDS-Prevention Programs
  • Formerly incarcerated PLWH/A or their representatives
  • Individuals co-infected with Hepatitis C
  • Members of a federally recognized Native American tribe.

   

• Planning Council Reflectiveness

  Reflectiveness refers to a Planning Council’s membership consisting of at least 33 percent HIV+, non-conflicted individuals who receive Part A funded services.

  A non-conflicted individual is someone who is not an officer, employee, or consultant to any provider that receives Part A funds.

   

  ​NHFF PLANNING COUNCILREQUIRED MEMBERSHIP CATEGORIES

  *Please note that council membership is limited to two representatives from any organization.